
KPIs are the heartbeat of many organizations, and are often a key talking-point in meetings as well as the
basis of their goals. Because of that, we have built support for tracking KPIs directly into Topicflow.

You can start by [defining your organizations KPIs](/docs/kpis/) on the [KPIs page](https://app.topicflow.com/kpis). Once
they're defined, if you just want to experiment you can manually add "measurements". But we also support
automating that process via integration like [Google Sheets](/docs/connect-kpi-to-google-sheets/),
[Zapier](/docs/connect-kpi-to-zapier/) or [Webhooks](/docs/connect-kpi-to-custom-webhook/).

Once your KPIs are defined and have measurements, you can view them on the KPIs dashboard. The dashboard
allows you to roll-up the measurements by day, week or month (and for each KPI, you can define how that roll-up
works). Or, you can insert your KPIs into your meeting agendas by typing `/` and choose either KPI or KPI Group
(KPIs can be grouped for ease of reference in meetings)

![KPI examples](/assets/changelog/2023-08-30-kpis-dashboard.png)

You can also use KPIs to automatically set the current value of your key results in your goals. Often, the
desired outcome of goals is to move a specific KPI forward. So, rather than needing to manually update your
goal progress, Topicflow can take care of that for you.

We hope you enjoy using this new feature, and look forward to receiving any feedback that you may have.

## Bug Fixes & Improvements

- We added a new goal type for tracking Career goals
- Improved the display of action items, goals, decisions, etc.. on mobile devices
- Fixed a bug with @mentions, and allow the @mention search to work in action items, decisions, etc..
- Improved the comment notification emails


KPIs


At Topicflow we believe in goal science. To increase the chances of achieving their goals, managers and team leads should review goals regularly with their teams and reports. They update the goal progress, they celebrate the wins with [recognitions](https://www.topicflow.com/changelogs/2023-07-25-recognitions/), they define the next steps and remove blockers with action items.

To ensure all managers and reports go through this process, we are releasing the Insights feature. Insights are displayed on the dashboards of your reports and managers. A yellow dot on the profile picture is displayed to indicate that insights are available.

![Insight yellow dot](/assets/changelog/2023-08-09-insights-yellow-dots.png)

Every insight will have a button allowing you to view or act on what requires your attention. If you don't want to see an insight anymore, you can dismiss it by clicking the X button.

![Insight examples](/assets/changelog/2023-08-09-insights-goals.png)

Here are some examples of insights you will find in Topicflow:
* Nudge a report who has not setup a regular 1-on-1 with their own reports.
* Review a goal that has been updated to "Off track"
* Nudge the owner of a goal that has not been updated for more than 2 weeks.

Let us know if there are specific insights you would like to see in the app.

## Bug Fixes & Improvements

* We fixed a bug reverting the action item names in the meeting notes.
* We fixed a bug preventing the assignment of goals and action items to specific users.
* We added some bookmarks in the [Explorer](https://app.topicflow.com/explorer)
* We added a draft state for decision. When drafted, it will show a draft label on the decision. It is useful when you want to make a proposal.

![Decision draft state](/assets/changelog/2023-08-09-insights-decision.png)


Insights


Acknowledging the accomplishments of your team is essential for maintaining high morale and fostering engagement in company goals. That's why we've introduced "Recognitions" to our platform!

![Recognition embed](/assets/changelog/2023-07-23-recognition-embed.png)

There are 2 ways to create a recognition:

On the dashboard or explorer, simply click "New," and then choose the recognition type in the dialog.

![Recognition new button](/assets/changelog/2023-07-23-recognition-new.png)

Alternatively, while taking meeting notes, type /recognition to initiate the process

![Recognition command](/assets/changelog/2023-07-23-recognition-command.png)

In the dialog, craft your message and select the recipients who deserve the recognition. Click "Save" to create the recognition.

![Recognition command](/assets/changelog/2023-07-23-recognition.png)

Here are a few important notes:
* Recipients will receive an email notification once you create the recognition.
* To embed the recognition in your meeting notes, you can copy paste the recognition link in the notes.
* For easy access and management, you can view and filter all recognitions in the [Explorer](https://app.topicflow.com/explorer?type=recognition).

By celebrating successes and appreciating your team's achievements, you foster a positive and motivated work environment. Recognitions are a valuable way to show appreciation and encourage continued dedication. Try it out and see the positive impact it brings to your team!


Recognitions


Ever wondered how you could prioritize your work after creating action items in meetings? At Topicflow, we know it's important to manage your action items to get work done, which is why we are introducing states for action items: Backlog, To do, In progress & Done.

When you access your dashboard or meeting sidebar, you'll notice that your action items are grouped by state. You have the flexibility to collapse or expand each state allowing for a clear and organized view of your action items.

![action item mini kanban](/assets/changelog/2023-07-17-action-items-state-collapse.png)

When you create or edit an action item, you have the option to modify its state.

![Change action item state](/assets/changelog/2023-07-17-action-items-state-sidebar-dropdown.png)

Or you can simply use the intuitive drag and drop functionality to move action items between states. Hover the action item, grab the drag handle and move it to the desired state.

![Drag and drop action item](/assets/changelog/2023-07-17-action-items-state-drag-and-drop.png)

Couple tips:
* You can use the drag and drop functionality to reorder action items within its state.
* New action items will be added to the top of the list.
* Checking an action item will automatically set to the "Done" state.

Our vision is to allow organizations to customize states and provide a full kanban view. [Let us know](mailto:hello@topicflow.com?subject=Kanban%20access) if you want early access.


Progress states for action items


Stay focus and save time by using the [Topicflow Chrome Extension](https://chrome.google.com/webstore/detail/dpjdbcoajclifiaeeajajigmdppjnefn) to transcribe and summarize your meetings automatically.

In Google Meet, turn on the transcription by clicking the "on" button. We'll remember your choice in recurring meetings.

![Turn on transcription](/assets/changelog/2023-07-11-transcription-toggle.png)

You will find the full transcript at the bottom of your Topicflow meeting. You can see how much each participant talked during the meeting.

![Meeting notes transcription & summary](/assets/changelog/2023-07-11-transcription-summary.png)

If you don't want a message to apppear in the transcript, click the delete button.

![Delete transcription](/assets/changelog/2023-07-11-transcription-delete.png)

An hour after the meeting has ended, your notes and transcript will be used to summarize the meeting using AI. This summary will be available above the transcript in Topicflow and in the meeting summary email we send after the meeting. Your organization has to be on the [Ultimate plan](https://www.topicflow.com/pricing/) to access the summarization functionality.

![Meeting Summary AI](/assets/changelog/2023-07-11-transcription-summary-ai.png)


## Bug Fixes & Improvements
* In the Search dialog (`Ctrl + Space``), we show the action item and goals assignees.
* We added support for tables in the meeting notes. Type `/table`.
* We fixed a bug slowing down fetching organization goals on the dashboard.

## What's coming next?

* We are working on bringing KPIs in the app. You will be able to update KPI manually or automatically using webhooks, Google Sheets and other integrations.


Google Meet Transcription and AI Summarization


Not everything belongs in an action item, a goal or a decision. That's why we created documents. Share some insights, describe an internal process, share links, collaborate on a press release or a project spec, the use cases are infinite.

![Document in meeting notes](/assets/changelog/2023-06-21-documents-meeting-notes.png)

Documents are as easy to create as action items and goals. In meeting notes: type `/document` to create a document.

![Create document in meeting notes](/assets/changelog/2023-06-21-documents-slash-command.png)

You can also go to [Explorer](https://app.topicflow.com/explorer?artifactType=document): click the "Create" button then select the "Document" type, click the "Create document" button and you are done!

![Create document dialog](/assets/changelog/2023-06-21-documents-create-dialog.png)

Need to be immerse while working on a document, go full screen by clicking the "Full screen" button in the sidebar

![Document fullscreen](/assets/changelog/2023-06-21-documents-fullscreen.png)

Couple tips:
* You can use inline comments to collaborate on the text.
* You can reference other documents, action items, goals, decisions with the text.
* You can find all your documents in the [Explorer]([Explorer](https://app.topicflow.com/explorer?artifactType=document)) by using the Document type filter.


## Improvements
* In the explorer, you can now filter the results by group of meetings.
* On the dashboard, in the "Department goals" section, you can now see the team goals you are an owner/contributor of.

## Bug fixes
* We fixed a bug when closing the full screen view for goals, decisions, action items, documents.
* We fixed a bug preventing action items, decisions to be updated in the notes displayed in the [Chrome Extension](https://chrome.google.com/webstore/detail/dpjdbcoajclifiaeeajajigmdppjnefn).


Documents


There are no better way to collaborate on an agenda than commenting on the text directly. Select some text, click the comment icon in the menu (or use `Cmd+Option+M` shortcut) and start typing your comment.

![Inline comment menu button](/assets/changelog/2023-06-14-inline-comment-2.png)

By default, the person assigned to the topic containing the comment will receive a notification. You can also at mention another participant to send them a notification.

![Inline comment at mention](/assets/changelog/2023-06-14-inline-comment-3.png)

Inline comments have support for basic formatting as well as copy pasting images.

## Search

Find users, action items, goals and decisions wherever you are in the app.

![Search dialog](/assets/changelog/2023-06-14-inline-comment-search-1.png)

Click "Search" in the sidebar or `Ctrl+Space` to make the search dialog appear. Selecting a result will redirect you to the result page.

![Search button in sidebar](/assets/changelog/2023-06-14-inline-comment-search-2.png)

In the meeting notes, you can type `/search` to search content and insert it in your notes.

![Search command](/assets/changelog/2023-06-14-inline-comment-search-3.png)

## Improvements

* You can now sort action items or goals by due date in the explorer.
* You can edit the description of your action items, goals, decisions in full screen. Open action dropdown and click on full screen option.
* A link to the video conference appears directly in the sidebar when it's time for you to join the meeting.

## Bug fixes

* Goal start dates will not appear as overdue when in the past.
* Urls in topic descriptions are now clickable.
* In recurring meetings with a template, once you have assigned a participant to a topic, this person will remain assigned to the topic in the future meetings.
* Fixed goals count in the meeting sidebar and home page.


Inline commenting and Search


The [Explorer](https://app.topicflow.com/explorer) allows you to find and filter the action items, goals and decisions you have created in your meetings.

Click one of the results to view details and edit quickly its content.

![explorer result detail](/assets/changelog/2023-06-05-explorer2-2.png)

We also added some "views" to help you find quickly the most relevant action items and goals to you.

![explorer view](/assets/changelog/2023-06-05-explorer2-1.png)

### Fixes

* Goals are grouped by their type on the home page: Personal, Team, Organization.
* Goals can be set as private: only the owners and contributors will be able to see these goals.
* Fixed syncing of cancelled meetings with Google Calendar.
* Improve loading performance of the sidebar in the Flow view.


Explorer

The <a href="https://app.topicflow.com/explorer">Explorer</a> allows you to find and filter the action items, goals and decisions you have created in your meetings.
Click one of the results to view details and edit quickly its content.
<img src="/assets/changelog/2023-06-05-explorer2-2.png" alt="explorer result detail">
We also added some "views" to help you find quickly the most relevant action items and goals to you.
<img src="/assets/changelog/2023-06-05-explorer2-1.png" alt="explorer view">
<h3>Fixes</h3>
<ul>
<li>Goals are grouped by their type on the home page: Personal, Team, Organization.</li>
<li>Goals can be set as private: only the owners and contributors will be able to see these goals.</li>
<li>Fixed syncing of cancelled meetings with Google Calendar.</li>
<li>Improve loading performance of the sidebar in the Flow view.</li>
</ul>