Recommended Meeting Templates: Routine 1-on-1 Templates for Managers
These meeting agenda templates are intended to be used at varying frequencies. Each meeting agenda template could be used on its own as your default recurring meeting, but they can also be combined to create a more dynamic flow (or cycle) of meetings.
Meeting Agenda Template: Kim Scott’s 1-on-1 from Radical Candor book
From the fantastic leadership development book Radical Candor, Kim Scott’s meeting template for regular 1-on-1s is the perfect foundation for any manager.
- What’s on your mind this week?
- How happy were you this past week?
- How productive were you this past week?
- What feedback do you have for me?
Use this Meeting Agenda Template in Topicflow. →
Meeting Agenda Template: Weekly Check-In (15-minutes)
An alternative to Kim Scott’s approach; a simple template to get you started on a weekly routine with your direct reports.
- What are the highlights of the last week?
- What are you focusing on next week?
- Are there any blockers towards achieving your goals?
- What, if anything, is stressing you out?
Use this Meeting Agenda Template in Topicflow. →
Meeting Agenda Template: Monthly Check-In (30 minutes)
A simple template to get you started on a monthly routine with your direct reports. Works well on its own as a monthly routine, or, as a monthly supplement to our Weekly Check-In template.
- How are you? How is life outside of work?
- What have you been focused on this month? What’s gone really well lately? What’s been a challenge?
- What is your focus this coming month? Is there anything you need from me to achieve your goals?
- How are you feeling about your work overall?
- Do you have any feedback for myself or for the team?
- Are there any problems or issues that I should know about?
- What could I do as a manager to make work better?
- Is there anything else you want to talk about?
Use this Meeting Agenda Template in Topicflow. →
Meeting Agenda Template: Quarterly Check-In (45 minutes)
This template is a great way to get you started on a quarterly routine with your direct reports. This can work well on its own as a quarterly routine, or, as a quarterly supplement to our Weekly and/or Monthly Check-In templates.
- How are you? How is life outside of work?
- What have you been focused on this past quarter? What’s gone really well? What are you proud of? What’s been a challenge? Is there anything you’d like another chance at?
- What is your focus this coming quarter? Is there anything you need from me to achieve your goals?
- How are you feeling about your work overall?
- Do you feel like you’re progressing towards your career goals?
- Are there any skills you’re interested in developing?
- How might we improve our meetings to ensure their making the best use of your time?
- How could we improve our team’s level of communication/collaboration?
- How’s your experience been working with the team? Can we do anything to improve our team culture?
- Is there anything you would like me to do differently regarding our relationship (more or less direction, how I provide feedback, things I should start/stop doing, etc)?
- Is there anything I could do as a manager to make your work experience better?
- Do you have any other feedback for myself or for the team?
- Are there any problems or issues that I should know about?
- Is there anything else you want to talk about?
